Audio Transcription Software or Dictation Software?

What is the difference between audio transcription software and speech to text software?

A speech to text software allows the user the user to talk into a microphone at their computer and what the users says is then typed out in a text document.

Dragon’s Naturally Speaking learns your voice over time, making the speech recognition very accurate, and you give the software grammar commands to end sentences & start new paragraphs.This is called dictation software. 

express scribe

Transcription Software

Transcription software allows the user to load an audio or video file and play it back, using either keyboard hot keys or a foot pedal, and then the transcriber types the words they hear into a text document.

Transcription software allows the user the flexibility to customize their transcript. An example of customization is time stamping, or time code transcription. Time stamping is useful because when somebody reads the transcript they’ll know exactly when somebody said something. For example:

At 00:00:01 the speaker introduces themselves,

“00:00:01 Hi, my name is David.”

Then 45 seconds later at 00:00:46 the speaker says, 

“00:00:46  I’m talking to you today about transcription software.” 

Also, the main difference is dictation software can only recognize one voice at a time. A lot of audio files recorded, for example by video production companies or a university will have multiple speakers. Dragon will not be able to recognize five different speakers at a conference, or even two people for a sit-down interview. 

In summary, if you’re a transcriber looking to get started always buy transcription software. NCH’s Express Scribe is a good choice if you’re starting out as a transcriber. It’s free to try and a license is usually between $30 and $40. 

It’s intuitive and easy to use, it works on both PC & Mac computers, and Express Scribe loads basically all audio & video formats for transcription (MP3, WAV, WMA, MP4, MOV, WMV, etc.) without a problem. 

If you have any questions please feel to contact us. Take care & happy transcribing!

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